The EU’s new directive and associated legislation requiring that even smaller organizations must have a functioning whistleblower channel can feel like another heavy demand on an already large bureaucracy.
In short, the directive is about there being an internal process to deal with irregularities in the organisation. And at least one secure and anonymous whistleblower channel for reporting.
HINT! In our article “Whistleblowers; your optimal guide to the EU directive” you will find everything you need to know about the directive.
It doesn’t have to be expensive and complicated at all.
The vast majority do well with a secure and anonymous whistleblower channel that can be created using a secure e-form from us on the existing website.
Complement the whistleblower channel with a free secure email account with Proton , a whistleblowing policy and an internal process for handling reported irregularities.
We recommend Proton Secure Email and uses it in the example below but our forms work with all email services and clients (eg Mozilla Thunderbird) that support PGP encryption, read more about email services and clients we tested with our forms
Our standard whistleblowing e-forms meet the accessibility requirements of EN301549 and WCAG 2.1 AA and are spam protected with Captcha.
This is how the solution works:
- A person surfs to the form on your website and fills in what is to be reported. The form data is already encrypted in the browser and sent through an encrypted channel to the e-mail account with Proton that the administrator has access to.
- The submitted report is decrypted in Proton’s email client (or alternatively downloaded to the case manager’s regular email client via Proton Mail Bridge and decrypted there).
- The report is processed according to the internal process your organization has created to handle this. If the whistleblower has registered an email address for contact, you can communicate via Proton’s secure email.
Do this:
- Read the article “How to create a simple and cheap whistleblower solution”
- Create a free Proton account (or buy a subscription if you want to receive reports in e.g. Outlook). Read more about how to create a free account with Proton
- Buy a suitable subscription
- Embed your secure e-form into your website using our JavaScript library or our plugin for WordPress or Joomla
- Create a whistleblower policy using our free template or the dynamically created policy included with the subscription. Embed the policy or a link to it in the same page where you embed the form according to point 4
As you can see, it is easy to create a cost-effective whistleblowing solution that meets all regulatory requirements.
If you need practical help, please contact our partner Schuetten Consulting Ab Ltd , who are also the ones who created the ANON::form service.
